Administration - Users
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This maintenance screen is used to
- create a new user and assign their initial password and permissions
- edit user permissions
- deactivate a user without removing them from the system
- delete a user (???), can a user be deleted, how?
You must create a new user and assign their permissions before that user can log into the system.
Each record in this table represents a single user. The core component of these entries is the user name and the value must be a unique entry in this table. The user name may be the user’s network ID or an arbitrary name assigned by the administrator. The system is able to automatically check for the network user name that is logged in to the windows session and default it in the user login screen.
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An individual may have multiple user records, multiple logins, each with different permissions. For example, you may have a user with an assignment as an administrator and an assignment as an intake clerk .
User data is saved in several database tables. See User Definitions 
for more information on tables, fields and definitions.
User Maintenance ScreenThe User Maintenance screen provides a way to enter basic user information such as name, user name and email address, to mark the user as active or inactive, assign permissionsPermissions are listed in the FO_Permissions table and are assigned to groups maintained in the FO_PermGroups table. The permission group is then assigned to a specific user in the FO_Users table, in the FO_Users.PermGroup field, giving that user all permissions assigned to that FO_PermGroups.PermGroup. and reset the user's password.
Notice the Active check box, the Reset Password link (or button?) and the Application Settings check boxes which assign specific sets of permissions.
User Maintenance Screen – Field Notes| Field | Definition and Requirements |
|---|---|
First Name | Enter user’s first name. |
Last Name | Enter user’s last name. |
User Name | Enter a user name for this user. |
Timeout (in minutes) | Enter an integer for the number of minutes of inactivity after which the user will automatically be logged out. |
Email Address | Enter a valid email address for this user. |
Phone Number | Enter user’s phone number. (is there a format mask?) |
Department | Enter user’s department (code?). |
Manager | Enter user’s manager (code?). |
Active check box | Select, or check, this box to activate the user. Clear, or uncheck, this box to deactivate the user. The user record will remain in the system and can be reactivated at a later time. |
Reset Password link | Click this link to reset user’s password. |
Application Settings | |
Orders check box | (some kind of permissions setting?) |
Results check box | (some kind of permissions setting?) |
Billing check box | (some kind of permissions setting?) |
User Maintenance Screen - Button Actions| Button | Action |
|---|---|
| Cancel | Click Cancel to exit this screen without saving any changes. |
| Save | Click Save to save all data on this screen. |